Do Sweat the Small Stuff: Seven Little Things You Don’t’ Want to Forget When Launching Your Business

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UnknownAs a follow up to my earlier piece on “Taking the Plunge: Top 6 Tips to Launching Your Own Consulting Business,” I wanted to cover one key area in more detail. And that’s the small stuff. Everyone always talks about not sweating the small stuff and that’s something that I have to think about every day as I am a natural worrier.

But when you are launching a consulting business, if you forget about the small stuff, you may just doom yourself to failure. As a writer and communications professional, I knew what I wanted to do, started telling everyone I knew and generally thought I had everything set up for success. And then I remembered some of what you may consider secondary considerations and doubled back to make sure those details were also handled.

Here are seven little things that you’d better have in mind before you move from the relative comfort of a corporate job to the unknown world of an entrepreneurial consultancy like mine.

  1. Have the right tools – For me, it was updating my technology to make sure that I was set to hit the ground running. I purchased a new laptop, switched my phone service on my second line to Vonage and subscribed to an e-fax service. Over the nearly 10 years that I have been in business, I have made tweaks to the mix of providers but getting things set at the beginning was an important way to focus.
  2. Am I ready to market? – I immediately went to work getting business cards, website and a brochure to start the process. In hindsight, the brochure was a complete waste of money and time but it did help me to focus on the key functions I wanted to provide. I have tweaked this through the years, changing my look completely, creating a new website, delving into social media and a blog. Don’t assume when you get something ready to market that you are “done.”
  3. Insurance and healthcare – After decades in agency and corporate communications, I always had great benefits and more insurance than I ever really needed. Leaving that behind could have been scary but I have a spouse who now carries our family’s benefits and I have supplemented that with long-term disability and life insurance through a trade association to which I belong. Having that set up when I walked out the door of my comfy office made me sleep a little better at night.
  4. Additional tax consequences – In America, the entrepreneur doesn’t get many tax breaks and you are now responsible for the full amount of social security tax (instead of a 50/50 split with your employer). Make sure you understand how your income will be taxed – and a lot of that depends on how you set up your business, whether it’s a corporation, LLC or other entity.
  5. Your retirement plan – It sure was easy when a certain percentage of your income was taken out every month and sent directly to a 401(K) plan. As a self-employed individual, you have several options, but the tough lesson is that you have to make the contribution, no matter how difficult it is to send away any percentage of your hard earned dollars. No one is matching it either, so you have to allow for that when putting your plan together.
  6. Vacation planning – Anyone who knows me knows that I am not about to give up opportunities to get away, recharge the batteries and enjoy my family. The tough thing about entrepreneurship is that you never ever really can turn off completely – that you are constantly engaged in your business even if you are on vacation half way around the world. As long as you understand that this is all on you, it’s easy to stay connected and keep your clients happy. I always make sure that I also have a subcontractor who can back me up in case of emergency – or something that I can’t physically get to because I am out of town.
  7. Where will I work? Can I work from my home office? Do I need to rent a space? Will I be able to keep motivated working this way and working alone? In my last corporate job, I had some flexibility to work from home when needed and I used that time to test the waters and almost pretend that this was my life now and determine if I could accomplish great things working this way. Much to my delight I found that my most productive days were my work-at-home days and this gave me the confidence to know that I could do it when I launched my own company.

As you can see, these small details mean big decisions and no one can know how you will handle these situations except for you. Think it through and make sure you are ready for all that entrepreneurship throws your way.

 

 

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Customer Service is Dead

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RiA6q9poTWell at least it is at a certain airline about to be absorbed by American Airlines (thank God).

I just spent more than three hours trying to book airfare for our summer vacation. It was a relatively easy booking – not a straight round-trip but a multi city with only two flights. When you look on Kayak, it looks like it should be a breeze to book.

When I saw that the most desirable flights – time-wise – were with USAirways I have to admit I cringed more than just a little bit. I went to every airline’s individual site to make sure I couldn’t do better. Again, a bit of a cringe when I realized I couldn’t.

So at 10 p.m. on a Friday night I started the process. I went to the USAirways site and called up the flights. Actually found that the pricing was a wee bit lower than what Kayak had quoted. Good news, right?

Well at 1 a.m., I have just finished the process. That’s because I would get through all the screens, plugging in names, addresses, credit card information, answering all the questions about hazardous materials and then hitting “buy” only to get an error message – not once…not twice…but five times.

So I called “online booking support” which is a misnomer like no other. My “support rep” argued with me, told me I was wrong and insisted the flight number I was booking was completely different than the one showing up on the website. She had a few other great quotes.

“Maybe you should call your credit card company.” Uh my credit card has 30 K of credit available and that is more than enough to cover this purchase almost 10 times over.

“I think the problem is that the flight you are booking is no longer available.”   Huh? It’s showing up online. In fact, I just restarted the process and there it is.

But my favorite: “Maybe that fare isn’t available anymore. Just because you see it on our website doesn’t mean it’s real.” To this I had no words, except to point out that this was the worst “support” call in which I’ve every participated.

I had to call the credit card company too because I got a fraud alert for trying to book this flight. Frustrating, sure, but I do appreciate their vigilance. The good news is that I gave it one last try and it worked. No idea why. No idea how.

Our frequent flyer numbers are still not associated with this reservation but that’s because American literally started the process of moving those accounts over tonight at midnight. A call to a lovely American Airlines support person confirmed that.

So to USAirways, a company that fooled the politicians of Allegheny County into thinking they’d be here forever in order to get a new airport, good riddance. They have laid off thousands of good committed airline professionals. They have abandoned the hub they built on the backs of the local taxpayers so that our airport is now half shuttered and we can’t get very many places nonstop anymore. They turned from one of the region’s top employers to a non-player in the blink of an eye.

I wish I had more faith in the Allegheny County government to think they could restore some level of business at Pittsburgh International. Unfortunately I don’t believe they are up to the task and that we are probably going to see more gates shuttered. I hope they prove me wrong so I can actually fly to New York for less than $650 someday.

 

 

 

Taking the Plunge: Top Six Tips to Launching Your Own Consulting Business

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polarbearplungeIf I had a nickel for every friend, acquaintance or stranger who tells me that they’d love to launch their own business but are afraid, I’d be a very rich man. And they tell me that as if I wasn’t afraid nearly 10 years ago when I made the big move. Truth be told, I can’t believe I did it. I’m not sure where I mustered up the guts to quit what was, at the time, a great job, to enter the unknown world of entrepreneurship.

But I did it and I couldn’t be happier. Given that I am an older dad and have two children, the youngest of whom was only one when I made the move, I knew I’d probably never retire. So I had to find a way to make life more livable while continuing to earn a living. After spending two decades in agency, non-profit and corporate communications, launching my own PR and writing business was the answer.

It doesn’t matter whether you are launching a business like mine, or any consulting gig that means you sell your brainpower and skills to companies. This life isn’t for everyone, but I took a few steps that made me muster up the will to make it happen.

  1. Have a plan – It may sound simple, but know what you want to do. You can’t sell your services to people unless you know specifcially what it is you want to sell. For me, it was simple. I’m a writer by trade with two decades of PR and Corporate Communications experience. Make sure you are clear about your goals and how you want to spend your time every day.
  2. Do your homework – I must have read six different books on launching a business, most notably Peter Bowerman’s Well Fed Writer Filled with great information and inspiration, just reading these books gave me the confidence that I could be successful.
  3. Tell your friends – And by friends, I mean everyone you know, worked with or with whom you had any level of interaction. I started selling my services six months before I launched my business and when it was time to pull the trigger I had one client contract in hand and several others under consideration. I took a chance that my existing employer would contract with me for projects I had created and owned for seven years and when they did (on the day I handed in my resignation) I knew I would hit the ground running.
  4. Get your finances in order – Probably the toughest item on this list, you can’t just quit a job and launch a business with no resources backing you up. Whether it’s savings that you have put away as you chase this dream or a supportive spouse who can pick up the slack while you get your feet under you, make sure you have a back up plan. A lot of books talk about having three or six months of living expenses put away, but in my experience the number doesn’t matter as long as it is a number you are comfortable with and have the ability and drive to make it happen.
  5. Consider the small stuff – I’m a big believer in trying to learn to not sweat the small stuff. But when planning to launch your business, there are few things more important than the small stuff; from benefits to retirement, from vacations to office space – put all of these considerations on paper and make sure that you are truly ready to go.
  6. Finally, expand your network – When you leave the corporate womb to strike out on your own, one of the things you lose is constant human contact. Don’t lose your existing network and expand it so that you have a lot of folks with whom to interact on a daily basis.

Striking out on your own can be a wonderful thing, so long as you are prepared.

Four Brand-Building Lessons to Take Away from the NCAA Tournament

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11013547_10204578387718237_259148508980662855_nI love March Madness because college basketball is my favorite sport and this first weekend of the NCAA Tournament represents pure nirvana. So of course I attended yesterday’s round of first round games at the CONSOL Arena in Pittsburgh.

When you attend the four games in a first round session over the course of more than 12 hours total, there’s bound to be some down time to ponder the universe and the way the event is run, leveraged and even exploited. I took notice of a – some would say bizarre – range of subjects over the course of the day and night. Here are just a few ways that this event and its attendees did a good, and not so good, job of branding and PR.

You can over-brand. The NCAA – Big Brother who puts on this fabulous event every year needs to take itself just a little less seriously. In between games during the night time session, the NCAA showed a nearly 10 minute “highlight” film that flashed the NCAA logo about four million times during its run, dramatic music and all, but there really seemed to be no real reason for it. You don’t have to hit people over the head with your message just for the sake of saying the same words over and over again. Be sure to create messages that resonate with your key audiences and create the right communications channels in which to communicate them.

A picture is worth a thousand words – The thing that is great about the NCAAs is the thing that is great about all college sports. The color and excitement; the alumni wearing school colors proud and loud; the band, cheerleaders, mascots and dance teams – I love it all. In taking in the scene I found myself wondering why some schools decide to bring a big band and few cheerleaders, while others have cheer squads, dance teams and fewer band members. No matter what they brought, it added a sense of pageantry and excitement to the whole day – even during the dull games. My only conundrum was why the Villanova cheerleaders were constantly waving to the crowd before, during and after performing. Did they have a lot of family in the stands?  A pretty package doesn’t hide a bad product, but you aren’t going to get anyone’s attention without ensuring that the exterior is looking good as well. Make sure that your packaging matches the quality of the product.

Know your audience – There were several instances of total bafflement for me, but the biggest came when the event organizers marched out the national championship rifle team from West Virginia University for recognition. Now, WVU isn’t playing in Pittsburgh – they are three hours west in Columbus. Duquesne University was the event host. Many of the fans not connected with the teams playing here were Pitt and Duquesne alums that just like basketball and are rivals of WVU. It was just a misplaced moment that I think didn’t do the student athletes any favors since I heard a smattering of boos from ignorant fans. It just didn’t belong in this venue. Make sure you consider your audience for every element of a big event, a product launch or any other promotion.

Big events can shine a light, but in the end it’s the product. There was enough good basketball to keep most basketball fans entertained throughout the day but when the games were bad, they were very bad and no matter how loud the band was, no matter how pretty or talented the cheerleaders, it was easy to tune out for a bit. Make sure that your product holds up to any bright light.

If all else fails and your team is losing or even if they are winning big (like Villanova yesterday), just smile and wave –like the ‘Nova cheerleaders.

 

 

March Sadness

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1461363_10201378150074296_2055553453_nMy favorite team had a tough year. Pretty much the only sport I follow is college basketball and my alma mater – the University of Pittsburgh – is my favorite team. I have had season tickets for more years than I want to admit. As fans, we have been spoiled rotten with the team’s success over the past decade and a half after years of mostly misery. So when the team has a year like this one – a winning season, but not enough to get them into the Big Dance and an early exit from the ACC Tournament, it leaves me a little sad.

You see, I use college basketball season to struggle through winter and this winter was harsher than normal in a year when my favorite team was ice cold most nights. Perhaps that is why I grew a new level of hate for the winter season.

After years of making the NCAA Tournament in six of eight years between 1987 and 1993 but not performing well in the tourney, Pitt went nine years without sniffing the NCAAs. Then the golden years began in 2002, with the team making the tournament 10 years in a row and 12 of 13, making the Sweet 16 four times and the Elite Eight once.

The spoiled fans of the team complained throughout this stretch for various reasons and now that Pitt has failed to make the tournament for only the second time in a 14-year timespan, I hope that people are realizing some things that also apply to life in general.

  1. Enjoy the ride. Yes this season was painful but there were moments that were filled with pure joy – the win over Notre Dame, the sweep of Syracuse and the drubbing of North Carolina come to mind. It’s not always about the destination as the journey is sometimes just as important. Even in that near decade of hoops misery between 1993 and 2002, I went to nearly every game and remember overall having a good time. Life is about a series of seemingly uneventful events. If you don’t take time to enjoy every moment, you’re missing out on a lot of good feelings.
  2. Embrace success and don’t take it for granted. During those years that Pitt was making the Sweet 16, fans and media howled that the team didn’t make it farther in the tournament. And in the years when the team lost before that milestone, the critics were even louder. I can’t even listen to talk radio this week because I’m sure the commentary is beyond absurd. Success is not something that you are entitled to, so enjoy it when you have it because you never know when you’ll have it again.
  3. Appreciate what you have. The stunning call for the firing of the head coach who has overseen the best decade of Pitt basketball just baffles me. Firing a coach isn’t always the solution, especially one who has proven to be a magician of sorts in finding success with talent that is less than NBA-level. We all have so much – whether it’s relationships, business or just stuff in general – stop taking it all for granted.
  4. The sun will come out tomorrow. Yes, I’m disappointed but hope springs eternal for a new year. Heck, if the team heads to the NIT I’ll even hit those games because that means the season isn’t over yet and because there is always hope, I can envision – if only for a day or two – my favorite team playing at my favorite venue, Madison Square Garden, for the NIT Finals. And no matter what disappointment you are facing today, just get up and attack the new day with all you have.

Are you Happy or Glad?

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UnknownI have often been described as a tough editor. I actually had a boss once give me a pencil that had stamped on it the words “Editorial Guillotine.” I took it as a compliment and wore that moniker as a badge of honor.

While I may be a tough editor, I’m not an editor for editing’s sake. In other words, I don’t edit just to make it look like I was deeply engaged in a project. I edit because editing is needed or because it will improve the flow of a piece.

Back in my early years in PR, I had a supervisor who DID edit for editing sake and I vowed to never become that guy. My absolute favorite edit that he ever made was changing the word “happy” to “glad.”

It’s my favorite edit because I use it now to describe a bad editor or when reviewing copy I will tell the writer that I am not going to be changing “happy” to “glad” just for the sake of change.

Editing is an art that must walk the fine line between enforcing rules of grammar while not infringing on a writer’s style. Truth be told, I may enjoy editing at least as much as writing and that makes me happy. Or glad.

Winter is Like a Difficult Client

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UnknownWinter is like a Difficult Client

Anyone who knows me knows that I despise winter. I look at it as the season to “get through.” I know that I should embrace it more, perhaps take up skiing in my old age or build a snowman. But no thanks. Let’s just find a way to get to April without thinking too much of it.

The one good thing about winter – yes, there is one – is that when it is on the verge of ending, I feel an amazing rush of excitement. Witness yesterday when the temperature soared to an amazing 43 degrees and I headed straight for the park for a five mile jaunt to enjoy the “warmth” and sunshine. I was there with about a million of my best friends, including folks in t-shirts and shorts (really?) and one guy who was shirtless (perhaps taking it a bit far).

It got me to thinking that getting through winter is like getting through a tough project or managing a painful client. I think I use all the same coping mechanisms.

Every client looks pretty upon first look. Just like the ground in a new-fallen snow everything is perfectly beautiful and serene when you first engage with a new client. But knowing what is underneath that cover is what separates the good client from the nightmare. So do your due diligence and know whether the ground underneath that new fallen snow is a sheet of ice or your new client is hiding secrets that will come out in the media to everyone’s surprise.

The storm is coming. You can bet on it. Even the most serene scene can be turned into a blizzard in a split second of time. And every client can face a crisis of epic proportions without notice. That’s why being prepared is so important, whether it’s with salt and a good shovel or a well thought out crisis communications plan.

It will be over soon – won’t it? Of course it will and so will any tough situation facing any client. The key is to compartmentalize the timeframe in a series of “must get throughs” using solid strategic tactics to mitigate the pain. With winter, I focus on milestones – college basketball season eats up a lot of that time and well timed weekends away help as well. For clients facing a crisis, it is all about making sure that you are using the right strategies to reach certain measures of success along the way and ultimately achieve long-term goals of mitigating whatever crisis the client is facing.

Sometimes it is best to just cut and run. When winter has consumed the last positive thought I have, that weekend away automatically moves to Florida or the Caribbean, budget be damned. And when a client is causing more pain than pleasure, it’s time to take the same approach and part ways. Firing an impossible client is never an easy thing for an entrepreneur but in every case has been the exact right move.

Bring on the sunshine and the clients who love us.

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